Switching from Portal.io?

The AV platform built around your gear — not just your proposals.

Find Boxes gives AV & IT integrators QR code based inventory tracking, project management, and client proposals in one flat-priced tool. You don't just win the job, you run it without losing a single piece of equipment.

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5.0 / 5.0 on G2
Why teams switch

Built for the work that happens after the proposal

Three reasons integrators move from Portal.io to Find Boxes.

One flat price

No per-seat fees and no plan tier to outgrow. Add your whole crew and your full catalog for one predictable monthly rate — the more you put into it, the more you save versus tiered tools.

Inventory at the core

Portal helps you sell the gear; Find Boxes helps you find it. Scan any item's QR code with your phone to see its location, history, check-outs, and which project it's on. Inventory isn't a side feature here — it's the hub.

Runs the job, not just the bid

From a won proposal to gear out the door: pull lists, order tracking that adds stock on arrival, per-project expenses, and overdue-return reminders keep the actual work organized long after the quote is signed.

Honest comparison

Find Boxes vs. Portal.io

Both are solid tools for AV integrators. Here's a straight look at where each one is the stronger pick — including where Portal.io wins.

Feature
Find Boxes
Portal.io
Pricing model
Flat monthly rateNo per-seat fees
Tiered, plan-based
QR code based inventory check-in / check-out
● Core featureScan with any phone
Lighter — proposal-first
Pull lists & sub-rental tagging
● Built in
Not a focus
Warehouse gear tracking & return reminders
● Yes
—
Model Context Protocol (MCP) server
● Official MCP server
—
Manufacturer dealer-price catalog
Thousands of items
● Verified Snap One pricingPortal strength
AI proposal generation
Standard proposals
● AI Proposal BuilderPortal strength
One-click QuickBooks & CRM sync
Via API & MCP
● Built-inPortal strength
Ease of use / learning curve
Easy
EasyBoth do this well

The short version: if your priority is turning out polished proposals fast and pushing them straight to QuickBooks, Portal.io is excellent at exactly that. If your priority is tracking your gear, running the job after you win it, and one flat predictable bill, Find Boxes fits better.

Try Find Boxes free for 30 days
Everything in one place

Inventory, projects & proposals — connected

Stop stitching together a spreadsheet, a proposal tool, and a tracking app. Find Boxes does all three, and they talk to each other.

▸ Inventory

  • QR scan to a full item page: location, history, notes
  • Check items in and out from your phone
  • Bundles & tags to group gear fast
  • Automatic overdue-return reminder emails

▸ Projects

  • Pull lists that separate your gear from sub-rentals
  • Orders auto-added to inventory on arrival
  • Per-project expense tracking for company cards
  • Team notes, file uploads & task assignment

▸ Proposals

  • Build quotes from your items or our AV/IT database
  • Send by email, export to PDF, or share a web link
  • Turn approved proposals into projects instantly
  • Rack & signal-flow diagrams to document the build
From real users

Rated 5.0 / 5.0 on G2

What AV teams say after making the switch off spreadsheets and disconnected tools.

"A game changer for my business."

Praised the professional-looking invoices and how easy payments are to track, calling the platform intuitive, reliable, and quick to set up.

Mario L.AV professionalVerified review · G2
"An incredible asset to our business."

Highlighted the clean, easy-to-navigate interface, the custom reporting and branding options, and responsive, helpful customer service.

Nick R.Owner, Small BusinessVerified review · G2
"Once we moved everything over to Find Boxes, things were smooth."

Described leaving behind spreadsheets, stock discrepancies, and gear scattered across multiple locations after switching.

Martin K.Enterprise (1000+ employees)Verified review · G2
Straight talk

Is Find Boxes right for you?

We'd rather you pick the right tool than the wrong subscription.

You'll love Find Boxes if…

  • You're a small-to-mid AV/IT integrator or rental shop
  • Tracking gear in and out is a daily pain
  • You want one flat bill, not per-seat or tier math
  • You want inventory, projects & proposals in one hub
  • You lose time — or equipment — after the job is won

Portal.io may suit you better if…

  • Generating proposals as fast as possible is your #1 need
  • You depend on one-click QuickBooks / Zoho sync
  • You want the deepest verified Snap One pricing catalog
  • Warehouse & gear tracking is a minor part of your workflow
Simple pricing

One plan. Everything included.

No per-seat fees. No tiers to decode. No surprise sales call.

$31 / month
First month free · No credit card needed
  • Unlimited storage locations & items
  • Unlimited projects & proposals
  • Unlimited rack & signal-flow diagrams
  • QR inventory, order & time tracking
  • API access + official MCP server
  • Reporting & team messaging
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Need private cloud, SSO, or import help? Talk to us about Enterprise →

Switching questions

Moving from Portal.io, answered

Do I pay per user or per plan tier like Portal.io?
No. Find Boxes is one flat monthly rate with everything included, so adding crew, items, or projects never bumps you into a more expensive tier.
Can Find Boxes build proposals like Portal.io?
Yes — build quotes from your items or our AV/IT catalog, send by email, export to PDF, or share a web link, and turn an approved proposal straight into a project. Portal leans harder into AI-generated proposals and one-click accounting sync, so if that exact workflow is your core need, tell us your stack and we'll give you an honest read on fit.
Can I import my existing inventory and catalog?
Yes. Find Boxes comes preloaded with thousands of AV/IT items, and our team can help import your existing database — just ask about Enterprise onboarding.
Do I need special barcode scanners?
No. Find Boxes uses QR codes (and supports RFID). You scan with the phone or tablet you already carry — no extra hardware to buy.
Does it connect to QuickBooks and other tools?
Find Boxes offers an API and an official MCP server for connecting your stack. Tight one-click QuickBooks sync is something Portal emphasizes today, so if that's essential for you, let's talk through your setup before you switch.
What's the catch with the free trial?
There isn't one. Your first month is free, no credit card required to start, and you can cancel anytime. Accounts are billed monthly.

Stop losing track of your gear.

Give your team inventory, projects, and proposals in one place — free for 30 days, no credit card, no per-seat fees.

Start your free trial